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The CJA is recruiting a Finance Administrator (part-time/remote)

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The Criminal Justice Alliance (CJA) is looking for a part-time Finance Administrator. This is a new role within the CJA to provide comprehensive, high-quality administrative support to the CJA team, with a particular focus on financial administration and charity governance. 

The CJA is a network of 170 organisations working across the criminal justice system, from prevention to policing, prisons to probation and beyond, including housing, health and victims’ services. Our members include charities, professional associations, think tanks and research bodies.

This is a part-time role, 17.5 hours (or 2.5 days) per week with flexible working patterns possible. The role can be remote/home-based with occasional meetings in the CJA office in London (at least once a month).

Salary: £25,000- £28,000 per annum, pro rata, depending on experience.

Main tasks and responsibilities

Financial administration

  • Work with the Senior Management Team (SMT) to manage and monitor the organisation’s finances, including day-to-day bookkeeping; bank reconciliation; tracking and recording all income and expenditure; creating, logging and processing invoices, including annual membership invoicing, and transactions.
  • Assist in the preparation of monthly management accounts, including preparing calculations of accruals, prepayments and reconciliation of balance sheet accounts.
  • Prepare monthly payroll calculations.
  • Assist in ensuring all financial policies and procedures are up-to-date.
  • Assist in the annual audit process with an external Independent Examiner; ensure that all required documentation is provided in a timely and accurate manner and assist with the preparation of the statutory accounts.
  • Assist in the preparation of grant finance reports to funders.
  • Set up and manage online payment mechanisms for online donations/fundraising.
  • Manage bank accounts to maintain signatories, online access and payment capability.

Charity governance

  • Work with the SMT to ensure that all charity governance processes are adhered to, including all filings for the Charity Commission and Companies House.
  • Assist in the preparation of board and sub-committee papers, including quarterly accounts, cashflow forecasts, and annual budget.
  • Complete GiftAid and any relevant processing for the Charity Commission.

General administration and operations

  • Provide support in delivering online events.
  • Provide logistical support for in-person events, including membership meetings, conferences, trustee meetings, AGM and annual awards.
  • Support the SMT in the effective management of the office, including office relocation, IT systems and equipment, recruitment.
  • Support the CJA team in the use of operational systems, including a Customer Relationship Management (CRM) system and other databases.

Person specification

Essential

  • At least two years of relevant work experience in a finance team.
  • A strong understanding of financial/accounting and operational systems.
  • Good working knowledge of small business-based accounting packages and sound Excel and Word experience.
  • Excellent organisational and administrative skills and a proven ability to manage competing priorities.
  • Ability to work flexibly as part of a small team.
  • Proven commitment to equality, diversity and inclusion.
  • Commitment to the vision, mission and strategic objectives of the CJA.

Desirable

  • Relevant qualifications, e.g. AAT bookkeeping.
  • Experience of working in the charity sector and knowledge of charity accounting.
  • Familiarity with using Xero.
  • Familiarity with using HubSpot or other CRMs.
  • Familiarity with using other online tools, e.g Zoom, Teams.

How to apply

You can read more about the job in our  Finance Administrator recruitment pack.

To apply, please complete the application form and send it – marked ‘Private and Confidential’ – to recruitment@criminaljusticealliance.org.uk. Please also return the Recruitment Analysis Form. This will be separated from your application upon receipt.

The closing date for applications is Sunday 10 April 2022 at 11:59pm. Interviews will take place in the week of 25 April 2022 via Zoom. If you are not available during this week, please let us know in your application.

If you would to have an informal conversation about the role, please email Annette So to arrange a time: annette.so@criminaljusticealliance.org.uk.

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